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February 26, 2024

#BigTip: 7 ways BigPicture Enterprise tackles scale and complexity

BigPicture Enterprise

Organizations come in different shapes and sizes. And so does the BigPicture suite of apps.

On the primary level, there’s the BigPicture app you can add directly to your Jira instance. If your organization handles complex projects or requires greater scalability, you can extend your BigPicture with BigPicture Enterprise

But how can you tell when your organization is fine with BigPicture or should consider adding the Enterprise version, too?

Here are seven factors that can help you decide.

#1. Your organization uses several Jira instances

If your organization is large or growing fast, it most likely uses multiple Jira instances to manage work within individual teams or departments. Some teams and departments using a separate Jira instance might need access to the BigPicture app.  

That’s when the Enterprise version kicks in.

BigPicture Enterprise enables users to connect more Jira Cloud instances to their primary Jira Cloud instance with BigPicture added. As a result, your teams and colleagues whose instances were added to the primary one can enjoy everything BigPicture has to offer.

#2. You share resources with other projects

Resource management is a big chunk of work in every project or portfolio. 

You likely juggle team member assignments based on their skills (roles) and availability. But to do that well, you also need to consider the members assigned to other projects. You need a clear overview of their entire workload, including tasks that are not within the scope of your project.

BigPicture can provide you with an accurate resource capacity status according to the tasks that belong to your project. But it won’t account for and show you the tasks from other projects (boxes) assigned to your team members.

BigPicture Enterprise can do that.

The “Show overall assignment” feature shows every task that impacts your resource workload and, consequently, their capacity. The app adds those tasks into a total workload and capacity calculation. With this level of visibility into team members’ capacity, you’ll have an accurate view of how many more hours or story points you can add to somebody’s workload in a given period.

The BPV-21 task is not in the scope of the LeSS project, but using “Show overall assignment,” you can see it. You get a full overview of all the tasks your resource is committed to.

#3. Project reporting is an essential part of your duties

BigPicture offers several reports to help you keep up with your project. On the one hand, you can use a series of pre-defined reports already available in your dashboard. On the other hand, you can generate comprehensive custom reports covering project tasks, risks, and team dependencies.

As far as BigPicture goes, that’s about it. But BigPicture Enterprise can do much more for you. The Enterprise version gives you five additional custom reports covering the following metrics: 

  • Dependencies
  • Milestone & Markers
  • Velocity
  • Plan delays
  • Capacity
BigPicture and BigPicture Enterprise reports you can use to drive project success effectively.

 

Enterprise custom reports let you define data combinations unavailable in the pre-defined and BigPicture reports. You can select areas you want to focus on, ensuring your reports are insightful, relevant, and actionable. Flexibility and a tailored approach can be a real game-changer for your project.

#4. You need more “space” for your what-if analysis

A what-if scenario is a powerful BigPicture feature for analyzing the changes in specific project values and comparing how they affect the outcomes. It helps evaluate the result of a planned tactical or ad-hoc move in advance. You isolate the scenarios you conduct in a safe environment, so there’s no risk they’ll affect your published project plan.

BigPicture enables you to create two scenarios per project, which means you can conduct and compare two alternative versions of your project at the same time. Depending on your project, you might need to compare several scenarios with different variables to draw meaningful conclusions.

BigPicture users can have up to two what-if scenarios simultaneously in one box.

 

In that case, the scenario limitation might be an obstacle that BigPicture Enterprise will help you overcome. 

As an upper-tier user, you can create as many scenarios as you need. You don’t need to worry about creating and deleting one scenario anytime you want to run another comparison. You can also compare several project versions, giving you a bigger picture of the potential consequences of the proposed project change.

#5. Your project uses different Jira groups

Jira groups consist of users with different roles in their organization. They might not be associated with a project. But they help manage app access, permissions, and restrictions, as well as project roles. 

With BigPicture Enterprise, you can easily create teams based on Jira groups if you have those groups already created. You won’t have to create teams with specific skills or permissions in BigPicture from scratch – you’ll have everything set up for you, so you don’t have to worry about configuring it again. 

You can reuse those teams and assign them to several projects (boxes). You can add the same team to all those boxes when you create several views/combinations of the scopes in different projects (boxes). Again, you don’t need to create them starting from zero. The teams are already there; you only need to add them.

#6. Your organization’s portfolio is growing

A project portfolio or program portfolio is a collection of many projects and other initiatives that create a robust hierarchy of stand-alone or interdependent elements.

With so-called boxes, you can create portfolio structures as small and simple or as large and complex as your organization needs. You can nest boxes and use them for storing projects and managing them according to different methodologies or a mix of approaches

Moreover, you can aggregate data on the portfolio level (and filter the boxes) to gain even better visibility on the status and progress of the individual initiatives or the entire portfolio.

BigPicture and BigPicture Enterprise come with eleven pre-defined box types (templates) that you can fine-tune to your project requirements.

The 11 default box types in BigPicture and BigPicture Enterprise.

 

The difference, however, lies in the number of those box types you can have. BigPicture has a limit of eleven different boxes you can create, customize, and keep. And if you have a unique initiative that doesn’t fit into any pre-defined templates, you won’t be able to create a custom box for it.

When your portfolio grows beyond that, you’ll need to delete/archive one of the existing boxes to make space for a new one. Or upgrade to the Enterprise version to lift the box limit to unlimited. With BigPicture Enterprise, you can have a collection of far more than eleven different box types in your portfolio, including custom ones.

#7. Your organization operates within a highly-regulated industry

Entities subject to data privacy and security regulations play a vital role in preserving the integrity and stability of many regulated sectors, including government, finances, and healthcare. By adhering to these regulations, these entities contribute to the overall stability and reliability of their operating sectors.

In the context of data storage in cloud data centers, data residency laws specify where data must be stored and processed based on legal requirements or customer preferences. 

For instance, certain countries have data residency laws that mandate that sensitive data of their citizens must be stored within their borders. Therefore, regulated organizations must ensure compliance with these regulations when using cloud services to store or process sensitive data.

In a case like that, your organization might consider extending the BigPicture app with BigPicture Enterprise. The Enterprise version added to a Jira Cloud instance enables you to manually change the geographical location of the data center for storing your organization’s data.

BigPicture Enterprise allows users to change the geographical location of the data center to remain compliant with data residency laws.

 

Additionally, selecting the data center geographically closer to the country where your organization operates will significantly reduce the app latency. Lower latency means you can perform your tasks faster and more smoothly, which becomes especially crucial when dealing with thousands and thousands of project and portfolio items.

Sign up to try BigPicture for free

BigPicture helps you plan, build, and manage complex projects and portfolios. But there are certain cases when BigPicture might not be enough, and only BigPicture Enterprise can satisfy your organization’s needs. BigPicture Enterprise is a powerful extension for BigPicture, designed to support growing enterprises with complex requirements and more sophisticated needs.

Sign up for a 30-day free trial to see how BigPicture (and BigPicture Enterprise) streamlines projects — no matter how big, complex, or unique they are. We also encourage you to join our live demo webinar to see why more than 20,000 PPMs and their teams trust our software to build their amazing products.